Board Meeting Minutes, 9/19/2010
- Written by Kristen Cervantes
UUFW Board Meeting, 19 September 2010
Oliver Wendell Holmes Board Room
Meeting called to order: 1:02 p.m.
Present: Bruce Allen, Kris Cervantes, Anita Knight, Claudia McLatcher, Liz Turnage, Nathan Stone, Jane Derrick, Joy Hayes-Gates, Joe Ahlers.
Guests: Brian Gates, briefly.
Absent: None.
Chalice Lighting
Reading of Board Covenant, Guided Check-in ("I am willing to be...")
Motion to approve consent agenda with one minor change (addition of information regarding PR decision to explore advertising beyond NPR): Claudia McLatcher, seconded by Liz Turnage; unanimous approval.
Process Observer: Joe Ahlers
Timekeeper: Kris Cervantes
Minister's two minutes:
- Public presence is growing - 9/11 vigil with the Islamic Center of Waco, Church Under the Bridge, speaking at Jewish temple this coming Friday.
- October 3rd is Association Sunday - "Leap of Faith" Sunday; mentoring growth in our faith. Asking that everyone make a $20 gift to the UUA.
- UUFW recognition as an Honor Congregation of the UUA (we paid our dues!). ACTION ITEM: Claudia McLatcher - Frame and display certificate.
President's two minutes:
- ExTeam approved RE request for raised garden & compost system ($550) to be taken from the Playground fund.
- Jane Derrick will be attending Fall conference Nov. 11-12 in Glen Rose and invites other members (Board & otherwise) to attend. ACTION ITEM: Bruce Allen - Mention Fall Conference to RE team, see if they have some members interested in going.
- Jane has completed the archiving project. All minutes except 2004 are in a binder in the library marked "DO NOT REMOVE." (2004 coming soon.) Phrog archives are complete but need to be added to library. ACTION ITEM: Jane Derrick - Mention these resources in your Phrog article.
- The Strategic Planning team is complete: Joy Hayes-Gates, Bruce Allen, Rob Cervantes, Jose Villanueva, Stacey Morrow.
Item 1: Nominating Team Report (Brian Gates)
- President-elect: Kris Cervantes
- President: Joy Hayes-Gates
- Treasurer: Joe Ahlers
- Secretary: Michael Davis
- ALD #1 (remaining): Liz Turnage
- ALD #2: Vacant; trial period for making H&G and Finance board-reporting committees.
- ALD #3 (remaining): Bruce Allen
- ALD #4: April Hull
Motion to accept the slate as presented: Anita Knight. Second: Claudia McLatcher. Unanimous approval.
ACTION ITEM - Board: Add this slate to the agenda for the October Congregational Meeting.
Item 2: Bylaw Amendment (Jane Derrick)
Bylaw amendment to change Ministerial Relations Team to a committee of the board and add Adult Programs to ALD #3. See notes for changes. Motion to accept these changes: Kris Cervantes. Second: Anita Knight. Unanimous approval. ACTION ITEM - Jane Derrick: Send out announcement to congregation for discussion before the Oct. Congregational Meeting.
READING OF MISSION & VISION STATEMENTS
Item 3: 2011 Budget (Joe Ahlers)
Joe: The word budget has a negative connotation for most people; implies that we are cutting things out. Budgets are just really a way to plan how to use your resources on the things that are important to you (the church). The finance team feels a responsibility to present a balanced budget.
Discussion of various budget items followed.
- Motion to allot $3,000 for RE budget item: Bruce Allen. Second: Joe Ahlers. Unanimous approval.
- Motion to allot $3,500 for music budget item: Bruce Allen. Second: Kris Cervantes. Unanimous approval. ACTION ITEM: Bruce Allen - Speak to worship team, tell them they need to work with the choir to develop a workable vision for the choir/Sunday services.
- Motion to allot $1,500 for the Minister's Travel budget item: Jane Derrick. Second: Liz Turnage. Unanimous approval.
Motion to accept the budget with approved revisions: Joe Ahlers. Second: Anita Knight. Unanimous approval.
Item 4: Congregational Meeting agenda
- At Congregational Meeting, have all team leaders come up together and do a quick 2-minute presentation: Major accomplishments and thanks.
- Team sign-up and kick-off - discuss this at October 10th at Board Meeting.
- Vote for Library name. Claudia will hand out ballots at the door to the meeting.
- Vote for slate of nominees.
ACTION ITEM: ALDs - Team leaders should file a yearly report with the Board secretary. Have them email these reports to Kris at kris.cervantes@uuwaco.org by October 15th. This needs to tell what goals were for the year, what progress was made, what great accomplishments came out of the year, what challenges were met and overcome (or not). Suggestions and advice for new teamleaders on completing present goals is encouraged.
ACTION ITEM: Jane Derrick - Announce the Strategic Planning team in the newsletter.
Item 5: Conflict Resolution policy
Discussion of Conflict Resolution Policy, suggested changes from Jane Derrick, Anita Knight, Ingrid Martine.
Motion to accept Jane Derrick's suggested changes to the policy. Second: Joe. Unanimous approval.
Motion that Ingrid Martine & Anita Knight's suggested changes be emailed to the board, and that the Executive Team will take those changes under advisement. At that time a completed draft will be emailed to the board for approval or disapproval: Jane Derrick. Discussion. Second: Joe Ahlers. Unanimous approval.
Meeting adjourned, 3 p.m.
Calendar dates:
Sept 21 Sisters on a Journey, Autumn Equinox, 6:30 - 8:30 pm
Sept 26 Harvest of Mabon, 12:15 - 1:00pm
Oct 3 Association Sunday
Oct 3 RE Coming of Age Breadfast/Orientation: Coming of Age Opening Ceremony
Oct 5 Executive Team meeting, 6:45
Oct 6 Humanist Covevant Group, 6:30 - 8:30
Oct 8 Rental: Friends of Jung 7-9pm
Oct 9 Rental: Friends of Jung 8:30am - 12:30pm
Oct 10 Board Meeting
Oct 10 Crop Walk, 2 pm
Oct 11 Reading Circle
Oct 16 Circle Suppers
Oct 17 Water Communion???
Oct 24 CONGREGATIONAL MEETING
Oct 24 Team sign-up & kick off
Oct 27 Humanist Covenant Group, 6:30 - 8:30 pm
Oct 29 - 31 Ft. Parker Weekend
Oct 31 Fifth Sunday Sofa Room Discussion with Minister
Nov. TBA Angel Tree
TBA New Member Ceremony?? (14th per tentative Board calendar, however that
is Fall Conference Weekend; Nov. 7th works for me. JD)
Nov 6 CRRC Annual Fundraiser
Nov 7 PLEDGE DRIVE KICK OFF (per Joe Ahlers)
Nov 12-14 Coming of Age Class #5 Chalice Circle retreat
Nov 12-14 SWUUC Fall Conference
Nov 21 Thanksgiving Pot Luck (Will this be multi-generational service???)
Nov 21 Board Meeting
Dec 18 Holiday Party
Dec 19 Caroling Sunday (Will this be Multi generaltional service???)
Dec 19 Board Meeting
Dec 20-21 Solstice Sleep Over??? (More likely to be Dec. 19 - KC)
Dec 31 New Year's Eve Family Party
TBA: Fall Habitat Interfaith Build
Vermicomposting Workshop & Worms
Guest at Your Table--January?
ACTION ITEMS:
Claudia McLatcher - Frame and display certificate.
Bruce Allen - Mention Fall Conference to RE team, see if they have some members interested in going.
Jane Derrick - Mention Archives of Board meeting minutes & Phrog newsletters in your Phrog article.
Board - Add the nominations slate to the agenda for the October Congregational Meeting.
Jane Derrick - Send announcement of Bylaw changes regarding Adult Programs and Ministerial Relations team to congregation for discussion before the October 2010 Congregational Meeting.
Bruce Allen - Speak to worship team, tell them they need to work with the choir to develop a workable vision for the choir/Sunday services.
ALDs - Team leaders should file a yearly report with the Board secretary. Have them email these reports to Kris at kris.cervantes@uuwaco.org by October 15th. This needs to tell what goals were for the year, what progress was made, what great accomplishments came out of the year, what challenges were met and overcome (or not). Suggestions and advice for new teamleaders on completing present goals is encouraged.
Jane Derrick - Announce the Strategic Planning team in the newsletter.
Kris Cervantes - Need to collate RE, Social Action and Hospitality dates. SEND OUT AGREEMENTS AND ACTION ITEMS.
AGREEMENTS:
Motion to approve consent agenda with one minor change (addition of information regarding PR decision to explore advertising beyond NPR): Claudia McLatcher, seconded by Liz Turnage; unanimous approval.
Motion to accept the nominations slate as presented (see above): Anita Knight. Second: Claudia McLatcher. Unanimous approval.
Motion to accept proposed changes to Organizational Chart of the Fellwoship, in regards to Ministerial Relations and Adult Programs team: Kris Cervantes. Second: Anita Knight. Unanimous approval.
Motion to accept the budget with approved revisions (see above): Joe Ahlers. Second: Anita Knight. Unanimous approval.
Motion to accept Jane Derrick's suggested changes to the Conflict Resolution policy. Second: Joe. Unanimous approval.
Motion that Ingrid Martine & Anita Knight's suggested changes to the Conflict Resolution policy be emailed to the board, and that the Executive Team will take those changes under advisement. At that time a completed draft will be emailed to the board for approval or disapproval: Jane Derrick. Discussion. Second: Joe Ahlers. Unanimous approval.
NOTES:
The UUFW Board is recommending the following amendment to our bylaws. Please send comments to Jane.Derrick@uuwaco.org by October 4th.
Current wording:
X. BOARD OF DIRECTORS: B. Composition...
Director Three: Minister Relations, Religious Education, Worship
XI. TEAMS: G. Duties....
7. The Religious Education Team shall be in charge of programming for children and youth and adults of the Fellowship.
Proposed wording
X. BOARD OF DIRECTORS: B. Composition...
Director Three: Adult Programs, Religious Education, Worship
XI. TEAMS: G. Duties....
6. The Adult Programs Team shall be responsible for adult faith development, covenant/interest groups and life enrichment activities.
7. The Religious Education Team shall be in charge of programming for children and youth of the Fellowship.
We would also renumber "6. The Ministerial Relations Team" to 13.
Rationale:
- The Religious Education Team has requested that adult religious education be removed from the responsibilities of their team. So the Adult Programs Team is being created to take on the duty of Adult Religious Education.
- Since every group or activity of the UUFW needs a place in the organizational structure of the Fellowship, activities such as covenant groups and interest groups are being put under Adult Programs as well.
- The Ministerial Relations Team will be considered a committee of the Board and report directly to the Board, so the Adult Programs Team replaces it as a team assigned to At-Large Director Three.
Thank you for your consideration of this proposed amendment. The final amendment will be presented for approval at the Congregational Meeting on October 24.
| < Prev | Next > |
|---|